Setting up QuickBooks: A Step-by-Step Guide for Business Owners

But with that new hire comes new responsibilities, like setting up payroll. Automating payroll is one of the easiest ways for you to save time, reduce costs, and avoid mistakes. When you handle payroll manually, there’s a higher chance of errors, missed details, and too much time spent on repetitive tasks.

Where is QuickBooks Online settings?

You will delegate most—if not all—of the payroll responsibilities to an accounting professional. Just be sure that your accountant has all the information they need to complete payroll on schedule. Go through your payroll to ensure that all of the information and calculations are correct. For example, it can’t determine if the hours submitted equate to the actual amount of hours worked—it’s up to you as the business owner to make those determinations.

Setting up payroll incorrectly or misclassifying employees
- This includes maintaining records of sales, purchases, expenses, payroll, and inventory.
- They can provide guidance on setting up accounting processes, help with financial analysis, assist with tax planning, and ensure compliance with accounting standards and regulations.
- When you have spare time and the budget, you can start making accounts on social media to advertise your business and find new customers.
- It enables easy tracking of income, expenses, inventory, sales, and other transactions in real time through the cloud.
If your business is subject to sales tax, it’s crucial to configure your QuickBooks settings accordingly. This includes entering your sales tax rates, creating sales tax items, and setting up sales tax rules for different products or services. If you’re interested in talking about outsourcing your setting up quickbooks for small business bookkeeping, we offer a free consultation.

QuickBooks Setup for Small Businesses: A Complete Guide
Simply log into your QuickBooks Online account and go to Settings ⚙ in the top right corner. Take your time to explore different options and weigh the pros and cons of each before making a retained earnings balance sheet decision. You can change your business name and logo down the road but try to start with a name and brand that you can stick with. Drafting a mission statement should serve as the foundation for your vision.
- Ready to take the guesswork out of QuickBooks and achieve financial clarity?
- Each country may also have different requirements for these types of business structures.
- Withhold 6.2% (as of 2017) from the employee’s wages each pay period, and your company will need to pay an additional 6.2% (equaling a total of 12.4%) toward Social Security taxes.
- Setting up payroll in QuickBooks allows you to efficiently calculate employee wages, withhold taxes, and generate pay stubs and tax forms.
- Others prefer an easier approach and will sync third-party payroll software with QuickBooks.
- Simple Start is the most inexpensive version of QuickBooks Online, and it works well for businesses that sell services or digital products.
Qbox allows accessing QuickBooks Desktop over the internet in a cloud-based system. You can securely share your files over the cloud with multiple users without the hassle of constant saving and transfer of files. Examples of these integrations are PayPal which automatically syncs your transactions without entering them manually, and Shopify for those who run an ecommerce business.
Plan your starting finances and fund your business
Setting up payroll in QuickBooks allows you to efficiently calculate employee wages, withhold taxes, and generate pay stubs and tax forms. This will also facilitate the generation of accurate financial statements and give you a clearer picture of your business’s profitability. You’ve successfully completed the fourth step of setting up QuickBooks for your small business. In the next step, we’ll guide you through the process of adding customers and vendors to your Accounting for Technology Companies QuickBooks account.
